Features
HRTeamware™ is a cloud-based HR automation platform that makes it easy to manage 10, a thousand or even tens of thousands of employees across different geographical sites and timezones!
Automated Scheduling
HRTeamware™ makes it easy to create schedule templates for your entire organization.
You can specify logging methods such as FIFO, FILO, Auto and Flex enabling you to create schedules for the different types of personnel in your organization. Default Schedules are assigned to employees and you can even set the date range for the assignment, allowing you to set the schedules in advance. Ad-hoc Schedules, which needs to be approved by a Supervisor, can be also be set allowing interim schedule changes. Once set, the schedule is used by the system to generate the online Calendar and as a basis for attendance attribution. Somebody was not paid because of a scheduling error? simply update the schedule which covers the dates in question and generate the Daily Time Record again.
Leaves Management
Filing leaves, OB, OT etc in HRTeamware™ is easy.
A secure online form is provided allowing employees to make a leave application. Once applied for, an email is sent to one (or more supervisors) for action. To ensure that the particular application has enough leave credits available -- for example in the case of Vacation time-off or Medical/Sick Leaves -- the supervisors will be informed of the number of credits available for that particular leave type. Employees can view their availed leaves and balances allowing them to easily track their availments. Supervisors can also view reports to show the projected manpower expected to be on-site on any given date.
Flexible Business Rules
We understand that each company have different policies when it comes to scheduling and time-keeping. With HRTeamware™ you can customize your HRTeamware™ instance in many ways. For example you can change the default Night Pay or Differential time range, change the per leave type application lead-time (and post hoc) or specify Time-In grace periods among others. If necessary we can customize your HRTeamware™ for a really unique business rule.
Multiple Clock-In Options.
HRTeamware™ provides various methods and technologies to attribute attendance. From office-based, site projects, WFH or even off-the-grid assignments we got you covered. Our innovative solutions includes integration with your choice of 3rd-party attendance hardware to web and app-based attendance capture which includes Geo-tagging features.
BYOD 3rd-Party Biometric Devices
Use existing attendance capture hardware assets (e.g. biometrics, proximity card systems) and integrate with HRTeamware cloud.
HRTeamware provides an SDK for integration with hardware systems.
Clock-In/Out via Web-Browser
If you don't want to use hardware-based attendance capture or simply need an alternative on-prem attendance capture, users can clock-in via the HRTeamware Web Portal. Define IPs where specific employees can Clock-IN/OUT from for added security.
Desktop Remote Time Logger (RTL) Application
For WFH or Remote site assignments HRTeamware provides a free desktop application that allows remote Clock-IN and Clock-OUT. Define IPs and MAC Addresses where specific employees can Clock-IN/OUT from to ensure they are doing so from the assigned device.
Attendance Capture Terminal (ACT)
HRTeamware provides complimentary attendance reader terminals to its clients. The device can scan HRTeamware App ID QR Codes and Printed QR codes.
The HRTeamware Mobile App
Use the HRTeamware mobile app not only to access the HRTeamware service (e.g. viewing schedules, applying for leaves etc) but also to generate one-time use QR codes for clocking-IN/Out. Supervisors may also use the scanning feature to scan the staff attendance QR codes. The Clock-On-Site™ feature allows for clock-Ins/Out with GPS and geofencing. The app also supports off-the-grid mode which is perfect for Off-site Workers, Field Staff and External Events attendance tracking.
Integrate with your hardware-based attendance capture system
If you have an existing hardware-based attendance capture system like biometrics or proximity-card readers then we should be able to integrate them with HRTeamware™. As long as the hardware saves the attendance records in a common database format then we, or your in-house programmer, can customize the HRTeamware™ Remote Application Programming Interface (API) so it can access the attendance records and send these to your HRTeamware™ instance. This works really well even if you have several branches or sites and each having their own hardware-based attendance capture. It means that once configured, you can already centralize your attendance and time-keeping via your HRTeamware™ instance.
Accurate attendance attribution
All attendance and leave attribution reports generated by HRTeamware™ are based on the following: the existence of an applicable schedule and the presence of attendance logs or leaves. HRTeamware™ uses these items to calculate, on-demand, the attributable attendance (in seconds) and its appropriate type(e.g. be it Regular Schedule or Regular Schedule with Rendered Overtime). Employees, Supervisors and the HR department can easily see the basis of the summarized Daily Time Records (DTR) so issues due to scheduling and other human-factors can be easily identified and rectified prior to payroll cut-off.
Consolidated Calendar
HRTeamware™ allows your Employees to view their schedules, actual attendance log, leaves (both new and approved ones) and even holidays as set by your company in one consolidated calendar. This makes it easy to plan as well as to identify discrepancies with their attendance which may have an effect on payroll.
Built-in Collaboration Tool
HRTeamware™ also includes a collaboration tool. The HRTeamware™ Calendar allows your employees to create their own Journal Entries, Events and To-Do's. They can even add participants for Events and To-Do's which can be used for project management and ad-hoc collaboration requirements. Documents can be shared between project members and also includes a GANTT-chart detailing the deliverables and timelines of each project participant.
API and 3rd-Party Integration
HRTeamware™ provides an API for 3rd-party integration. From data synchronization, report generation to single sign-on (SSO) HRTeamware provides the necessary documentation to securely access your data from external systems. If you require a custom integration solution, we can develop one for you.
People Analytics
The Analytics features transform employee data into actionable insights that drive smarter HR and business decisions. With built-in dashboards and reports, you can analyze workforce demographics, tenure, and staffing levels to better understand team composition and gaps. Managers gain visibility into PTO or leave usage, schedule change patterns, and attendance behaviors to optimize workforce planning. Retention metrics highlight risks and trends so you can proactively address turnover, while attendance data ensures fair and accurate monitoring. Whether you need a quick snapshot of overall staffing health or detailed drill-downs by department, location, or role, People Analytics equips HR leaders with the information they need to make evidence-based decisions, improve employee experience, and align staffing strategies with organizational goals.
Work Modes
Work Modes is designed to meet the realities of today’s dynamic and hybrid workplace. It provides organizations with a comprehensive set of tools to manage employees regardless of where or how they work. The platform supports multiple channels—from web portals and mobile apps to biometric terminals and hardware integrations—ensuring seamless time and attendance tracking across office sites, field assignments, external events, or work-from-home setups. Employees can easily log hours and update schedules in the way that suits them or the role best, while HR teams maintain consistent visibility and control. With robust compliance and monitoring features, Work Modes makes it simple to manage diverse working arrangements, improve employee flexibility, and keep workforce operations running smoothly, even in the most distributed environments.
Payroll Automation
Payroll Automation simplifies one of the most complex HR functions by seamlessly integrating time, attendance, and compensation data into a unified system. Daily Time Records (DTRs) are generated on-demand, reducing manual errors and saving hours of administrative work. These records feed directly into the built-in Payroll module or can be exported for integration with your preferred payroll provider. The module also links with Compensation & Benefits and Loans Management, ensuring that allowances, deductions, and loan repayments are all factored in accurately. With streamlined workflows and customizable rules, HR teams can easily manage payroll cycles while ensuring compliance and transparency. Employees benefit from timely, accurate, and hassle-free salary disbursements, while organizations gain a scalable solution that adapts to evolving payroll needs.
Performance Tracking with Goal!
The Goal! Performance Management module provides a structured and fair approach to evaluating employee performance and aligning it with organizational objectives. Using flexible tools, HR teams can design multiple Performance Management System (PMS) Goal! forms tailored for different roles, departments, or levels, and schedule when they should be completed by managers and employees. The system supports both qualitative feedback—such as 360-degree reviews—and quantitative scoring, with KRAs and KPIs that can be weighted to ensure balanced evaluations. APIs allow KPI data to be pulled automatically from other modules or external systems, giving leaders real-time performance visibility. This integrated approach ensures that assessments are transparent, consistent, and measurable, while also empowering employees with clear goals and expectations. Ultimately, Performance Tracking promotes accountability, fairness, and continuous improvement across the workforce.
HRTeamware Mobile App
The HRTeamware Mobile App brings the full power of your HRIS into the hands of employees and managers, making workforce management more accessible and convenient. Staff can check their calendars, apply for PTO or leaves, request schedule changes, or clock in and out directly from their phones. Supervisors benefit from built-in QR scanning features, allowing them to verify attendance at field sites or events instantly. Employees can also generate Mobile ID QRs for quick use with scanners or HRTeamwar appliances, enhancing flexibility in distributed or off-site work scenarios. The intuitive interface ensures a seamless user experience, while real-time synchronization keeps data accurate and up-to-date across all devices. With the HRTeamwaer Mobile App, your organization empowers employees to stay connected and engaged, while HR teams enjoy greater visibility and operational efficiency.